UPBACDA GENERAL ASSEMBLY MEETING

 

The meeting started at about 9:25pm with the reading of the agenda by the SG, which was adopted by chief Mondi and Pa Maurice. 

 

Opening Prayers: 

A word of prayer was given by Pa Maurice who thanked God for the unity of the meeting, and prayed for his continues blessings and wisdom even as he blessed the food.

 

The president in his usual manner, welcomed all, as he noted that these meetings always break the barrier phone creates in preventing physical contact. He went further to thank the secretariat for putting the program together, and the hosting group for their provisions of food, drinks, and venue nothing that he was a part of this hosting group. The president also encouraged all to actively participate in deliberations so we can all arrive at a great concession.

 

Minutes:

The minutes of the last meeting were read by the Vice SG Mr Michael, corrected by the president who mentioned that the audit of 2016 was done by Mr Dickson Esakenong not Dickson Tabi and that one has not yet been done for the year 2017 as the members of the audit committee are no longer there. He explained that Mr Petro Manga is not an auditor but just one monitoring the activities on our account which he reported so far, he has not observed anything on the account out of the ordinary. The president also corrected that Chief Mondi did not raise the concern as to the situation in Cameroon and its possibility of affecting the project rather he did. Minutes were moved by Mr Jose Eyong and Pa Maurice.

The minutes of the last meeting were read by the Vice SG Mr Michael, corrected by the president who mentioned that the audit of 2016 was done by Mr Dickson Esakenong not Dickson Tabi and that one has not yet been done for the year 2017 as the members of the audit committee are no longer there. He explained that Mr Petro Manga is not an auditor but just one monitoring the activities on our account which he reported so far, he has not observed anything on the account out of the ordinary. The president also corrected that Chief Mondi did not raise the concern as to the situation in Cameroon and its possibility of affecting the project rather he did. Minutes were moved by Mr Jose Eyong and Pa Maurice.

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The financial secretary Mr Samuel Orock also added that the financial statement was not mentioned which was given at $15.820. The president also added that Doc Solomon had suggested that the agendas be printed out printed and handed to each meeting member to facilitate the sessions. With all the changes made, the minutes were adopted by Miss Grace tabi and Mr Jose Eyong.

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Matters Arising:

No matter was raised despite the president’s attempt in kenyang, to encourage members to identify matters from the minutes.

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Other Matters

Project:

- Mrs Atabongkeng reminded members she is still collecting project money, encouraging them to pay in and not forget to solicit funds as agreed to make this fund raiser a success. The president with respect to the dead line for payments of project money, suggested that it be put with the date of the fund raiser event ones that is fixed. Pa Maurice indicated that expecting members to pay both project money and contribute towards the fund raiser, might be financially overwhelming for members.

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- Mr Emmanuel Tabi informed members that as of next week, project contributions will be made available online for members to see. The president suggested we create a fundraiser committee so as to help us decide a concrete date for the event. Auntie Susan Tabe suggested Oct, Mr Tabi Emmanuel suggested August ending and Mr Eyoug Jose suggested we set up a committee who will check hall availability before we decide on a date. The meeting agreed Sept 9th as a tentative date pending the availability of a hall. It was also agreed that no need for a fund raiser committee to be formed since there is a project committee, and so a few members were rather added to this committee like Mr Jose Eyoung, Mr Emmanuel Tabi, Mrs Sandra Atong, Chief Njock Ebini, Mrs Atabongkeng and Dr Solomon.

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- With respect to our tradition of summer activities, MR Emmanuel Tabi, Pa Maurice and Mami Marian suggested funds be taken from the coffers to sponsor the BBQ, but the President explained that that the monies in the coffers are specifically for trouble fund and we should be cautious in spending so we don’t get caught off guard. After much deliberations, as to this issue, with members expressing opposing views, it was agreed the party be put off this year due to our fundraiser.

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- The president reminded members of the twin traditional weddings on July 1st, encourage them to attend both, and that they will be called up individually to that affect

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- The president also clarified that since we no longer have BBQ in July nor the fund raiser, August hosting group will move to July, and September will move to August so we have September open for our fund raiser event.

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Announcement/Introduction

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- The Financial Sec Mr Sam asked for permission to be absent today.

- Mrs Etta-Ndip reminded members of the MECCA come together.

- Mrs Marie Tambe announced that May 26th will be wake keep for their brother in Virginia and with respect to that, the president suggested car-pooling.

- Mr Bakia announced that his wife is graduating, and they will be having a dinner May 20th at the president’s resident.

- Mami Dianna encouraged members to promote her business as that assist her be able to keep up with meeting contributions

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Closing Remark:

The president officially closed the meeting

 

Next meeting scheduled for June 10th, 2017  Location TBA

 

 

Grace Tabi

GENERAL SECRETARY